Implementing a Project Portfolio Management Tool for Manufacturing Industry Client
Initiative / Challenge
A mid-size manufacturing company initiated an enterprise-wide transformation to optimize its Project Management Office (PMO) operations to improve visibility, governance, and agility.
Objectives
Transition all project-related activities from legacy tools to a centralized PPM platform.
Enable real-time portfolio insights, reports and dashboards, as well as automated workflows.
Standardize project intake, approvals, and execution across Agile, Hybrid, and Waterfall methodologies.
Improve task management, notifications, and cross-team collaboration.
Strengthen security and compliance through enterprise-grade identity controls.
Execution / Approach
Conducted workshops with PMO, IT, and other departments to define requirements and success metrics.
Used Kanban methodology to manage discovery, configuration, testing, training, and deployment sprints.
Established naming conventions, metadata standards, and archival policies.
Delivered role-based training, quick-start guides, and live support channels before and after implementation.
Phased rollout across departments, migration of active projects, MFA enforcement, automated workflows, dynamic approval chains, and AI-driven resource forecasting.
Outcome / Impact
Reduced project onboarding time by almost 70% through standardized intake workflows.
Increased portfolio visibility with real-time dashboards and targeted reporting insights.
Achieved 100% MFA adoption, improving audit readiness.
Enabled predictive resource planning, reducing over-allocation incidents by 50%.
Improved cross-functional collaboration and reduced status meeting frequency by about 55% through self-service options.